Meeting Notes – 8/19/20 PTO Meeting
Agenda/Notes
Spirit Wear
Will keep all prices the same for repeat/redesigned items.
Bracelets will be 1 for $3 or 2 for $5.
Playground update
Playground is in!
4 picnic tables from front of building have been moved to perimeter of playground.
Patio update
Benches: Presented 5 options. 3 unanimous votes were made:
Get rid of yellow benches but keep blue benches for now and replace them in the near future as we raise funds.
We will paint the blue benches for a facelift and to better match playground.
New benches will not have arms.
Benches will go in-ground around perimeter of patio.
Patio: Presented 2 design options. 2 unanimous votes were made:
Selected design for a smaller semi-circle patio with benches around the edge and an 8-foot buffer between playground edge and patio.
PTO will purchase a rock with The Robert King Memorial Playground engraved as a placeholder until the new benches are ordered with a plaque/engraving.
Vote
Orientation events
Sign up for Grades 1 to 4 spirit wear and slush: https://signup.com/go/tjPBUKN
Sign up for Kindergarten spirit wear and slush: https://signup.com/go/PyRxeOP
Ryal Side Day
Signup for entire event setup: to come soon
Signup for PTO table: https://signup.com/go/mvKBWwg
Ideas for table (swag, games, giveaways)
We decided to have spirit wear for sale, giveaways, face paint, giant Connect Four.
4th grade end of year
Presentation of ideas and new bylaw:
The PTO will contribute $2500 toward 4th grade end-of-year activities and will further support end-of-year activities by designating one spring catalog fundraiser toward 4th grade. Separately, the 4th grade will also run a direct donation drive and will independently fundraise to reach their goal.
Vote
Voted unanimously that PTO will contribute $2500 to 4th grade end-of-year.
Voted unanimously that PTO will designate the spring catalog fundraiser to 4th grade end-of-year.
Voted unanimously to pass bylaw as written.
Meeting Day/Time
PTO meetings will be held at the Ayers library on the 1st Monday each month at 7:30 pm. The first meeting, however, will be September 9.
1st day lounge stockup–We will stock the lounge on September 3
Comedy night
$1000 to $2500 for 2 to 3 comedians, plus an opener, plus walk-around magic at beginning
Would need to rent a venue
They recommend selling tix for $45, so need to sell 25 to 55 to break even.
The board expressed interest in holding this event. Jenny Cummings offered to reach out to Off Cabot about a date in the fall. We will reevaluate and discuss ticket prices once she hears back.
Event calendar
Ryal Side Day: September 14
Momball: September 20-22
Pictures in Park: October 19 + 20
Trunk or Treat: October 25
Election Day Bake Sale: November 5
Someone Special Dance: January 25
Stuffie Sleepover: February 7
Family Bingo: March 7
Yard Sale: April 5/6
Fundraisers
Fall catalog: Michele Meltzer will reach out to same company.
Cookie dough: Jenny Cummings will reach out to same company.
Superbowl Squares
Spring catalog
We also discussed a Read-a-Thon and weighed whether to hold one as a fundraiser or hold one not related to fundraising. Meredith to follow up with Mrs. Hart. (Follow-up: If there is a read-a-thon, the Ayers staff will coordinate it not as a fundraiser.)
